How to Print PR Purchase Requisitions in SAP

If you go to any of the transaction to view or edit SAP Purchase Requisitions, you will not be able to see Output Determination. This refers to transaction codes ME53N and ME52N.

Some people get confused with the print item at the item overview level. This is just to print the ALV grid containing the line items and is not to print a neat PR document using forms.

If you go to any of the transaction to view or edit SAP Purchase Requisitions, you will not be able to see Output Determination. This refers to transaction codes ME53N and ME52N.

Some people get confused with the print item at the item overview level. This is just to print the ALV grid containing the line items and is not to print a neat PR document using forms.

Purchase Requisitions are created when the company wishes to purchase goods or raw material from its vendor.

Based on how the configuration is done in terms of info records, one or more purchase requisitions can be created with multiple vendors for the same purchase. Purchase Requisitions are no legally binding.

No Option to Print a PR document in ME53N

The purchase team negotiates the terms, prices and other finer details with the vendor.

Finally a purchase requisition is converted into Purchase Order and at this time the order is transmitted to the vendor.

SAP has not provided Output determination for PR document, since it treats it as an internal document. Due to this SAP doesn’t find relevant for transmitting or printing.

Hence printing PR document in SAP is not an option using standard SAP’s output determination technique.

As opposed to for example a Purchase Order or even an Outbound delivery document, where SAP considers it to be relevant for communication with other systems.

Output determination allowed for Outbound Delivery Document

Again, this transaction lists all the SAP Purchase Requisitions in a list format.

Only things that the button does this is to print the list.

ME53N item overview is not an option to print SAP PR

Having realized options which do not work, let us look at the solution on how to get it done.

• Create a custom smart form
• Define the basic elements of the forms
• Write the print program and associate with smart form.
• Create a custom program and transaction code to call the printing of the PR smart form.

Unfortunately it will require ABAP expertise and some knowledge about how smart forms work.

You can find the detailed tutorial on how to create custom smart forms out here.

SAP does not provide a straightforward method for printing PR (Purchase Requisition) documents, as they are considered internal documents.

However, if your business requires generating printouts for PR documents, you can develop a custom Smart Form to meet your specific requirements.

By invoking this Smart Form from a custom report program, you can seamlessly generate and print PR documents as needed.

Additionally, if necessary, you can also create a transaction code for easy access and efficient management of the printing process.

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